Terms & Conditions for Booking

2023-24 Southeast Asia River Cruises

Please Read Carefully the Following Terms and Conditions Governing Your Booking.

THIS CONTRACT GOVERNS THE BOOKING, PURCHASE AND SAILING OF YOUR CRUISE.  PLEASE CAREFULLY READ THIS LEGALLY BINDING CONTRACT WHICH CONTAINS LIMITATIONS OF LIABILITY, ARBITRATION, WAIVERS OF LEGAL RIGHTS, AND REMEDIES FOR CANCELLATION AND DELAY.

1. Contract

1.1 These terms and conditions (“Conditions”) form the basis of the contract between You and Scenic Tours Pty Limited (“Scenic”, “We”, “Us” or “Our”) (“Contract”). It is important that You read the Contract carefully to ensure that You understand Your rights and obligations. Your Contract may also include additional terms and conditions applicable to a special offer or promotion, and/or, depending on your Journey, Destination Specific Terms.

1.2 If Your Journey includes a Cruise, You will also be subject to the Cruise Conditions.

1.3 You confirm Your understanding and acceptance of the Conditions and the Contract by paying Your Booking Deposit or otherwise paying any part of the price of Your Journey. If you do not understand and accept the Conditions and the terms of the Contract, you should not make any payment to Us and in this case, we will cancel Your Booking in accordance with clause 3.3 of these Conditions.

1.4 If You make a Booking on behalf of any other person, You represent to Us that You have their authority to make the Booking on their behalf and to legally bind them to the terms of the Contract, including the Conditions. Each reference to “You”, “Your”, “Guest” or “Passenger” means the person who makes the Booking and each other person covered by the Booking.

1.5 Your Itinerary does not form part of the Contract.

1.6 We may amend these Conditions from time to time. If We amend the Conditions, We will publish the amended version on Our Website. We will also provide the current version of the Conditions to You upon request. You will be bound by the current version of the Conditions at the time You make Your Booking.

1.7 If Your Journey includes a Cruise, Your transportation on any river cruise vessel during Your Journey, will also be subject to the terms and conditions of the Operator of the vessel (“Operator Conditions”). Although the Operator may be related to Us, it is a separate legal entity and business and You will enter a separate contract (based on the Operator Conditions) with each Operator. The Operator Conditions are published on Our Website and are also available on request by contacting one of our team at the Customer Service Contact Address. It is important that You read the Operator Conditions carefully to ensure that You understand Your rights and obligations under them. You confirm Your understanding and acceptance of the Operator Conditions by paying Your Booking Deposit or otherwise paying any part of the price of Your Journey to Us.

1.8 All travel involves risks. We strongly recommend You take out comprehensive travel insurance with a reputable insurance company to cover You against risks associated with Your Journey including cover for loss of luggage, medical expenses and costs and expenses incurred due to cancellations, delays or other disruptions.

 

2. Meaning of Words

In these Conditions, the following words and expressions have the following meanings:

(a) “Booking” means the booking You have made with Us for the Journey.

(b) “Booking Deposit” means a booking deposit in an amount which We have notified You before You make Your Booking;

(c) “Cruise” means a cruise constituting or forming part of Your Journey;

(d) “Cruise Conditions” means the Operator’s conditions of carriage for a river cruise vessel, which are available on our Website and otherwise on request to Us.

(e) “Cruise Director” means any person designated by Us as the cruise director for any Cruise.

(f) “Customer Service Contact Address” means the details for contacting Us set out in clause 14.1 of these Conditions.

(g) “Deposit Protection Plan” means Our deposit protection plan as set out on Our Website.

(h) “Destination Specific Terms” means terms and conditions specific to a particular Journey, as published in the Journey Brochure or on Our Website for the relevant Journey, or, where applicable, set out in clause 15 of these Conditions.

(i) “Drone” means an unmanned aerial vehicle or UAV, being an aircraft of any size that operates without a pilot on board.

(j) “Force Majeure Event” means any act of God, war, terrorism, fire, flood or any other extreme weather conditions or act of nature, loss of power, epidemics or pandemics, industrial disputes, slow-downs or other strike activities, political unrest, riots or civil disturbances, prohibitions or acts of government, semi government or other authorities, inability to obtain any necessary licence or consent and delays caused by sub-contractors, suppliers or other third parties (including telecommunications carriers), material shortages or other disruption to the Journey beyond Our control.

(k) "Future Travel Credit" means a credit Issued by Us to You if We cancel Your Booking as a result of the occurrence of a Force Majeure Event under clause 5.4 of these Conditions which may be redeemed against a future booking in accordance with clause 5.4(c).

(l) “Guest Contact Details” means Your contact details which You have provided to Us at the time of making Your Booking, as amended by any written notice You may provide to Us from time to time in accordance with clause 14.4 of these Conditions.

(m) “Itinerary” means the itinerary for Your Journey issued by Us, subject to any amendments made by Us from time to time in accordance with the Contract.

(n) “Operator” means the owner or operator of a river cruise vessel, who is a separate legal entity and business, whether or not related to Us.

(o) “Personal Information” means information about You and any other person for whom You make a Booking, including Your name, address, phone number and other contact details, details of Your next of kin, Your passport number, credit or debit card details, and information about Your health, medical needs, dietary requirements and any disabilities or other special requirements.

(p) “Service Provider” means any independent contractor engaged by Us to provide a Journey or any part of a Journey, and includes an Operator.

(q) “Journey” means a Journey package offered or provided by Us.

(r) “Journey Brochure” means the brochure for Your Journey published by Us in hard copy or electronically and includes any amendments notified on Our Website from time to time.

(s) “Journey Departure Date” means the scheduled departure date for the Journey set out in Your Itinerary.

(t) “Tour Director” means any person designated by Us as the tour director for Your Journey.

(u) “Journey Price” means the total amount payable by You for the Journey. It includes the Booking Deposit.

(v) “Validity Period” means in respect of a Journey Brochure, the validity period stated in that brochure.

(w) “Website” means Scenic’s website at www.scenicusa.com

(x) “Your Journey” means the Journey You have booked with Us, as outlined in Your Itinerary

 

3. Booking and Payment

3.1 You may make a Booking directly with Us or through a travel agent. Your Booking will be confirmed only when We have received:

(a) Your Booking Deposit; or

(b) if Your Booking is made 90 days or less before the Journey Departure Date, the Journey Price and all other amounts payable under the Contract.

3.2 Except as indicated in clause 3.8, We will notify You of the Journey Price and provide You with Your Itinerary at the time of making Your Booking.

3.3 You must pay Your Booking Deposit within 48 hours after making Your Booking. If We do not receive Your Booking Deposit within 48 hours after You make Your Booking, We will automatically cancel Your Booking without further notice to You.

3.4 If You have made Your Booking through a travel agent, Your travel agent should forward Your Booking Deposit or Journey Price to Us on Your behalf. However, payments by You to Your travel agent are not considered to be payments by You to Us. We will consider payment has been received by Us only when We receive payment from Your travel agent.

3.5 Any accommodation, sightseeing or flights We book for You separately to those stated in Your Itinerary are not included in the Booking Deposit or Journey Price and You must pay both the deposit and full costs for such additional services separately to the Booking Deposit and Journey Price at the time which We notify You at or before You make Your Booking. Any requests for such additional services will not be processed until Your Booking Deposit is paid in full.

3.6 For some special offers, We may require payment of a further deposit before the balance of the Journey Price is due. We will notify You of any such requirement before You complete Your Booking and will confirm the payment details when we confirm Your Booking. You must make payment by the date notified by Us.

3.7 Except as required by law or in accordance with the Deposit Protection Plan or as otherwise provided in the Contract, Booking Deposits are not refundable and are not transferable to other Journeys or Bookings.

3.8 If You make Your Booking within 90 days of Your Journey Departure Date, You must pay Your Booking Deposit before We can process Your Booking and confirm Your Journey Price. Your Booking is not confirmed until You have paid the Journey Price. We will notify You of the Journey Price promptly after We have calculated it. If You do not confirm Your acceptance of the Journey Price in writing within 48 hours of receipt of notification from Us, You will be deemed to have rejected the Journey Price. If You notify Us that You have rejected the Journey Price or if You are deemed to have rejected the Journey Price, We will cancel Your Booking and refund Your Booking Deposit. If You accept the Journey Price, You must pay the outstanding Journey Price within 24 hours of Us notifying You of the Journey Price, or We will cancel Your Booking and retain Your Booking Deposit.

3.9 If clause 3.8 does not apply, You must pay to Us the balance of the Journey Price and all other amounts payable under the Contract no later than 90 days before the Journey Departure Date.

3.10 If You wish to change any incidental component of Your Booking, such as any pre or post-Journey accommodation or add-ons, You must contact Us. We may accept or reject Your request at Our absolute discretion and if We accept, You must pay a change fee to Us for each change in accordance with clause 4.7(b) of these Conditions and any additional costs resulting from the change. Additional costs may include additional overnight accommodation required as a result of any change to Your flights.

3.11 You may cancel a Booking by sending Us written notice of cancellation at the Customer Service Contact Address. If You cancel a Booking You will be liable to pay a cancellation fee in accordance with clause 4.8 of these Conditions.

3.12 A name change for a Guest or a change to the Journey Departure Date is considered a cancellation of the original Booking.

 

4. Prices, inclusions and fees

4.1 All Journey Prices are quoted in U.S. Dollar.

4.2 If You pay Us by credit card a surcharge may be added, please enquire for details. There is no surcharge for payments made by cash, cheque or direct transfer to Our nominated bank account.

4.3 Your Journey Price includes all coach, rail and cruise travel set out in the Itinerary; the services of a Cruise Director (if applicable) and/or Tour Director; airport transfers upon arrival in destination; meals as specified in Your Itinerary; accommodation; sightseeing and admissions, where stated in Your Itinerary; port charges; all gratuities and tipping on land tours; and any other specific inclusions identified in Your Itinerary.

4.4 Unless expressly listed in Your Itinerary as an inclusion, Your Journey Price does not include airfares; airline taxes; additional optional activities; accommodation upgrades; meals not specified in Your Itinerary; drinks; laundry; passport fees; visas; vaccinations; medical assistance; government taxes and charges (excluding GST); or any items or expenses of a personal nature.

4.5 Unless stated as an inclusion in Your itinerary, overnight accommodation required to meet Your Journey and/or any flight connections are not included in the Journey Price and will be at Your expense.

4.6 We reserve the right not to honor any published prices that We determine were erroneous due to printing, electronic, or clerical error. If You make a Booking based on erroneous pricing, We will offer You the option of canceling the Booking and receiving a refund of any amount paid by You or confirming the Booking by paying the difference between the erroneous price and the correct price, as determined by Us.

4.7 The following Fees are payable in addition to the Journey Price:

(a) If You book 21 days or less before the Journey Departure Date, You must pay a late booking fee of $50.00 per Booking.

(b) If You change Your Booking, other than by varying the Journey Departure Date, You must pay a change fee of $50.00 per Booking. This fee is on account of administrative expenses incurred by Us in changing Your Journey and is a genuine and reasonable estimate of Our expenses.

4.8 If You cancel Your Journey for any reason prior to Your Journey Departure Date (including by changing Your Journey Departure Date or the name of a Guest), You will be liable for the following cancellation fee:

Days of notice prior to

Journey commencement              Cancellation charge (per person)

91 days and over                           Loss of deposit

90 to 60 days                                35% of Journey Price

59 to 30 days                                50% of Journey Price

Less than 30 days                        100% of Journey Price

You may also be liable to pay cancellation fees to airlines and other third parties.

4.9 Future Travel Credit (FTC) Bookings: If You cancel Your Journey for any reason prior to 91 days of Your Journey Departure Date (including by changing Your Tour Departure Date or the name of a Guest), You will be liable to a cancellation charge of 100% of the Tour Price held as a Future Travel Credit, regardless of when you notify us. If the Future Travel Credit is not utilized within 24 months of the date of cancellation, the full amount will be forfeited. You may also be liable to pay cancellation fees to airlines and other third parties.

4.10 Future Travel Credit (FTC) Bookings: If You cancel Your Tour for any reason within 90 days of Your Journey Departure Date (including by changing Your Journey Departure Date or the name of a Guest), You will be liable to a cancellation charge of 100% of the Tour Price, regardless of when you notify us. You may also be liable to pay cancellation fees to airlines and other third parties.

4.11 We may vary Your Journey Price at any time before You have paid the Journey Price in full to the extent necessary to meet any increase in the Journey costs for reasons outside Our control, including airfares, fuel, government taxes and charges, exchange rate fluctuations or other Journey related costs or tariffs. We will not vary the Journey Price after We have received the total Journey Price from You, regardless of any increases in the costs incurred by Us. We will notify You of any such variation using the Guest Contact Details.

4.12 You are responsible for and must pay for all costs and expenses incurred by You as a result of any change made by You to Your Itinerary after Your Journey Departure Date. This includes changes due to illness or other personal reasons.

5. Cancellation, delays and changes to Your Itinerary

5.1 Your Booking is conditional on Us receiving a minimum number of Journey or cruise passenger bookings to operate the Journey and ensure an enjoyable group atmosphere. Where sufficient numbers cannot be achieved, We may cancel or delay a scheduled Journey or Journey Departure Date.

5.2 We will use reasonable endeavors to make any decision to cancel or delay a Journey or Cruise, and to notify You of that decision, at least 60 days prior to the scheduled Journey Departure Date.

5.3 If We cancel or delay the departure of a Journey by 7 days or more before departure for any reason other than as a result of the occurrence of a Force Majeure Event:

(a) We will use reasonable endeavors to offer You the closest available Journey or Cruise departure. If the proposed alternative Journey or Cruise is:

(i) cheaper than Your original Journey Price, We will refund the difference to You; or

(ii) more expensive than Your original Journey Price, You must pay the difference to Us;

(b) if You accept the proposed alternative Journey or Cruise, Your Itinerary will be amended accordingly and We will give You an updated Itinerary;

(c) if You do not accept the proposed alternative Journey or Cruise within 7 days of being notified by Us of the alternative, We will cancel Your Booking and terminate the Contract, refund to You all monies paid directly to Us and will have no further liability to You; and

(d) We are not liable for any third party costs You may incur, which We have not booked on Your behalf, for example airfares or other arrangements booked independently through or paid to a travel agent.

 

5.4 If, as a result of the occurrence of a Force Majeure Event, We;

(a)cancel or delay the departure of a Journey We will:

(i) cancel Your Booking and terminate the Contract;

(ii) issue You with a Future Travel Credit to the value of all monies You have paid directly to Us for the cancelled Booking; and

(iii) not refund any amounts You have paid directly to Us for the cancelled Booking;

(b) cancel a Journey after commencement We will:

(i) cancel Your Booking and terminate the Contract;

(Ii) issue You with a Future Travel Credit to the value of the unused Journey Price You have paid directly to Us for the cancelled Booking; and

(iii) not refund any amounts You have paid directly to Us for the cancelled Booking;

(c) issue a Future Travel Credit to You:

(i) You may apply It towards any future booking for a Journey with a Journey Departure Date within 24 months after the date on which We cancel Your Booking; subject to availability and any Future Travel Credit capacity limits applicable to your selected Journey or cruise;

(ii) If your original booking was for an ocean or river cruise, the Future Travel Credit can only be applied to available ocean and river cruises within the Scenic Group (Scenic Luxury Cruises & Journeys, Emerald Cruises and Evergreen Cruises & Journeys).

(iii) If your original booking was for a land Journey, the Future Travel Credit can be applied to available land Journeys or ocean and river cruises within the Scenic Group (Scenic Luxury Cruises & Tours, Emerald Cruises and Evergreen Cruises & Tours).

(iv) You may, with our prior written consent, which we will not unreasonably refuse, transfer it to another person to apply towards any future Booking for a Journey with a Journey Departure Date within 24 months after the date on which We cancel Your Booking;

(v) its use for any future booking Is subject to availability;

(vi) It cannot be applied against stand-alone products or upgrades from third parties or Service Providers (as defined in clause 2) in conjunction with the standard Journey itinerary

(vii) It Is not redeemable in whole or in part for cash and will expire to the extent It Is not used; and

(viii) You (or the person to whom It Is transferred) must pay any shortfall between the value of the Future Travel Credit and the Journey Price for the new Booking in accordance with clause 3 of these Conditions.

5.5 We will use reasonable endeavors to provide the Journey You have booked in accordance with Your Itinerary. However, due to the nature of travel, it may not always be possible for Us to adhere strictly to Your Itinerary and the Operator may need to make alterations to the Journey or Your Itinerary, before or after the commencement of the Journey. Where, due to circumstances outside the Operator’s control, We are unable to provide the Journey in accordance with Your Itinerary, We will use reasonable endeavors to:

(a) give You reasonable notice of any alterations, but there may be circumstances beyond Our control in which alterations will be required with little, or no, advance notice; and

(b) provide or arrange appropriate alternative activities, transport and accommodation as required.

5.6 The circumstances in which Your Itinerary or the Journey may be altered include:

(a) high or low water levels in any river or canal;

(b) lock closures, unscheduled vessel maintenance or other operational reasons;

(c) road, river or weather conditions;

(d) national or local holidays affecting the closure of public buildings or attractions;

(e) Force Majeure Events;

(f) emergency events, accidents, injuries or other incidents involving You or other passengers; and

(g) any other event beyond Our control.

5.7 Alterations to Your Itinerary or the Journey may include:

(a) substitution of vessels for part or the whole of a Journey;

(b) cabin changes on a vessel;

(c) additional embarkations and disembarkations;

(d) substitution of alternate transportation, including the use of motor coaches;

(e) substitution of hotel accommodation for accommodation on a vessel;

(f) alterations to arrival and departure times;

(g) alterations to sightseeing activities; and

(h) reductions or increases in the time spent at a location.

5.8 If We or the Operator substitute any vessel, motor coach or accommodation under this clause 5, We or they will use reasonable endeavors to provide You with a substitution of equivalent specification or quality, but some services and facilities may not be available for all substitute arrangements.

5.9 Any changes to Your Itinerary will be notified to You:

(a) if prior to Your Journey Departure Date, by phone, email or post using the Guest Contact Details or via Your travel agent; or

(b) if during Your Journey, personally by Your Cruise Director or Tour Director.

5.10 To the maximum extent permitted by law, You agree that We are not liable to You for, and You release Us from, any cost, claim, loss, damage or expense whatsoever arising either directly or indirectly in connection with any alteration to Your Itinerary or substitution carried out in accordance with this clause 5, including without limitation any:

(a) claim for distress, disappointment or loss of enjoyment arising from the alteration;

(b) additional personal expenses incurred by You, including for food, beverages and personal items; or

(c) costs associated with any other travel arrangements affected by the changes, including any costs and expenses incurred by You for canceling or changing those other arrangements or arising from a failure to meet a connection.

6. Your Journey obligations

6.1 For the comfort and safety of You and Your fellow passengers and other people, You must follow the Tour Director’s and Cruise Director’s instructions at all times.

6.2 If We, the Cruise Director, the Tour Director or Our staff or any Service Provider consider You are negatively affecting Your own health, safety or enjoyment, or that of other passengers, including by refusing to comply with instructions of the Tour Director or the Cruise Director, We may terminate the Contract and withdraw You from the Journey with immediate effect. If it is reasonably practicable to do so, the Tour Director or Cruise Director will provide a warning to You and allow You an opportunity to rectify Your behaviour before We withdraw You from the Journey.

6.3 If You are withdrawn from the Journey under clause 6.2, You must make Your own travel and other arrangements at Your own expense and We are not liable to You for any loss, cost or damage You may suffer or incur.

6.4 You must have a valid passport with an expiry date of at least six (6) months after the last scheduled day of Your Journey.

6.5 You must ensure that You obtain prior to the Journey Departure Date all required entry visas for all countries to be visited during the Journey, as failure to obtain correct documentation may affect Your participation in certain shore excursions and entry to certain countries during the Journey.

6.6 If You do not have the correct visa or other documentation necessary to enter a country or participate in any aspect of a Journey (“Documentation”):

(a) We will not refund to You all or any portion of the Journey Price; and

(b) You will be responsible for any costs You incur as a result of Your failure to obtain the required Documentation, including any costs associated with re-joining the Journey.

6.7 If You are unhappy with something that does or does not happen on Your Journey, You must first use all reasonable endeavors to negotiate with Us in good faith to settle the dispute before commencing proceedings in any court or tribunal. In the first instance You should raise Your concern with the Tour Director or the Cruise Director as soon as reasonably practicable, as it may be possible for them to take steps to resolve Your concern with minimal delay.

 

7. Notification of General Risks

7.1 You acknowledge and agree that there are general risks associated with traveling, which are beyond Our control and We are not liable to You for any loss, cost or damage You may incur as a result of these general risks. Such general risks include:

(a) Journey variations or interruptions caused by road, river or weather conditions; national or local holidays affecting the closure of public buildings and attractions; Force Majeure Events; high water levels; low water levels; flooding; lock closures; unscheduled vessel or vehicle maintenance;

(b) changes to the Journey and Your Itinerary in the circumstances described in clause 5.6 of these Conditions;

(c) forces of nature; illness; flight schedule changes or cancellations; loss of luggage; epidemics or pandemics; political unrest; accidents; acts of terrorism or other criminal acts; changes to government visa or travel requirements; or

(d) other circumstances beyond Our control.

7.2 You must make Your own enquiries regarding Your Journey, including being aware of any relevant government travel safety warnings.

 

8. Liability; CLASS ACTION WAIVER

8.1 TO THE FULLEST EXTENT PERMITTED BY LAW, AND EXCEPT AS OTHERWISE EXPRESSLY SET FORTH HEREIN, WE MAKE NO REPRESENTATIONS OR WARRANTIES, AND HEREBY DISCLAIMS ANY OTHER REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, ARISING BY LAW OR OTHERWISE, WITH REGARD TO ANY OF OUR PRODUCTS AND SERVICES, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FORA PARTICULAR PURPOSE, ANY IMPLIED WARRANTY ARISING  FROM THE COURSE OF PERFORMANCE, COURSE OF DEALING OR USAGE OF TRADE, OR ANY IMPLIED WARRANTIES PERTAINING TO TITLE. WITHOUT LIMITING THE FOREGOING, WE DO NOT WARRANT THAT YOUR JOURNEY WILL BE WITHOUT DELAY, INTERRUPTION OR CHANGE..

8.2 You acknowledge and agree that We accept no responsibility and will not be liable to You (or any third party) for any loss, cost or damage (including loss of enjoyment) suffered directly or indirectly in connection with:

(a) any Journey risks or other aspects of the Journey disclosed to You in the Contract;

(b) any change to Your Itinerary or delays in departure or arrival times of aircraft, vessels or otherwise during the conduct of the Journey;

(c) any loss or damage to Your baggage or belongings;

(d) any personal injury or death resulting from the acts or omissions or negligence of any third parties providing goods or services to You during the Journey, including air carriers, hotels, shore excursion operators, restaurateurs, transportation providers and medical personnel; or

(e) any disappointment or loss of enjoyment due to circumstances outlined in the Contract or otherwise beyond Our control.

8.3 Notwithstanding any other provision of the Contract, and to the extent permitted by law, Our maximum liability to You or any third party (including any claims of negligence by Us) is limited to the Journey Price You have paid to Us.

8.4 NOTWITHSTANDING ANYTHING TO THE CONTRARY, NEITHER WE NOR OUR PROVIDERS OR SUPPLIERS SHALL BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY SPECIAL, INCIDENTAL, INDIRECT AND/OR CONSEQUENTIAL  DAMAGES OF ANY KIND, RESULTING FROM THEIR PERFORMANCE OR FAILURE TO PERFORM PURSUANT TO THE TERMS OF THIS CONTRACT OR ANY OTHER DOCUMENTATION ENTERED INTO IN CONNECTION HEREWITH, OR RESULTING FROM THE FURNISHING, PERFORMANCE OR USE OF ANY OF OUR PRODUCTS OR SERVICES, EVEN IF YOU HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES..

8.5 To the extent permitted by law, all express or implied warranties, guarantees, representations, or terms are expressly excluded. Where the law implies any guarantee, condition or warranty which cannot be excluded, Our liability to You for breach of such an implied guarantee, condition or warranty is limited, to one or more of the following:

(a) in the case of goods: the repair of goods, replacement of goods, the supply of equivalent goods or the cost of repair, replacement or supply of equivalent goods; or

(b) in the case of services: supplying the services again or payment of the cost of supplying the services again.

8.6 Subject to clause 8.1, You acknowledge and agree that where Your Journey, any part of Your Journey, accommodation, flights or any other good or service are not directly provided by Us, but is provided by a Service Provider, in the event of any dispute or claim including for loss, damage, breach of contract or negligence arising from the conduct of the Service Provider, You must pursue Your claim directly against the relevant Service Provider.

8.7 If You purchased the Cruise through Carrier’s US affiliate, then You may be entitled to rights under certain traveler protection programs.  Scenic Journeys (USA), Inc. (an affiliate of Carrier) is an Active Member of United States Journey Operators Association (“USTOA”) and participates in the USTOA’s Travelers Assistance Program. You may make a claim to this program if you are owed a refund. The Plan covers losses for transportation or travel services that were not refunded when required. A guest may make a claim against the Plan within 90 days after a Carrier bankruptcy, insolvency or cessation of business or failure to fund on account of cancellation or non-performance. USTOA’s total liability for all consumer claims from customers of Scenic Tours (USA), Inc. is limited to $1,000,000. In some cases $1,000,000 may not be sufficient to cover all losses. Complete details of the USTOA Travelers Assistance Program and claim forms may be obtained by writing to USTOA at 275 Madison Avenue, Suite 2014, New York, New York 10016, or by email to information@ustoa.com or by visiting their website at www.USTOA.com.  Scenic Tours (USA), Inc. is registered in California as a seller of travel.  Scenic Tours (USA), Inc. is registered with the State of California as a Seller of Travel, CST2113082-40.  Registration as a seller of travel does not constitute approval by the State of California.  Washington State Seller of Travel, UBI604-089-504.

 

8.8 THIS CONTRACT PROVIDES FOR THE EXCLUSIVE RESOLUTION OF DISPUTES THROUGH INDIVIDUAL LEGAL ACTION ON YOUR OWN BEHALF INSTEAD OF THROUGH ANY CLASS ACTION. EVEN IF THE APPLICABLE LAW PROVIDES OTHERWISE, YOU AGREE THAT ANY ARBITRATION OR LAWSUIT AGAINST US WHATSOEVER SHALL BE LITIGATED BY YOU INDIVIDUALLY AND NOT AS A MEMBER OF ANY CLASS ACTION OR AS PART OF A CLASS ACTION, AND GUEST EXPRESSLY AGREES TO WAIVE ANY LAW ENTITLING GUEST TO PARTICIPATE IN A CLASS ACTION. IF YOUR CLAIM IS SUBJECT TO ARBITRATION UNDER PARAGRAPH 11.3 BELOW, THE ARBITRATOR SHALL HAVE NO AUTHORITY TO ARBITRATE CLAIMS ON A CLASS ACTION BASIS. YOU AGREE THAT THIS SECTION SHALL NOT BE SEVERABLE UNDER ANY CIRCUMSTANCES FROM THE ARBITRATION CLAUSE SET FORTH IN PARAGRAPH 11.3 BELOW, AND IF FOR ANY REASON THIS CLASS ACTION WAIVER IS UNENFORCEABLE AS TO ANY PARTICULAR CLAIM, THEN AND ONLY THEN SUCH CLAIM SHALL NOT BE SUBJECT TO ARBITRATION.

 

9. Force Majeure Event

9.1 If the performance of Our or a Service Provider's obligations is prevented, delayed or materially affected by the occurrence of a Force Majeure Event, those obligations are suspended for the duration of the Force Majeure Event.

9.2 We may cancel or delay a Journey as a result of the occurrence of a Force Majeure Event which prevents, materially affects or delays, or which we reasonably determine is likely to prevent, materially affect or delay, Our or a Service Provider's ability to provide the Journey:

(a) in accordance with the Contract; or

(b) to a standard which We consider will meet the reasonable expectations of the Journey participants.

9.3 We will use reasonable endeavors to give You notice as soon as reasonably practicable of the occurrence of a Force Majeure Event that prevents, materially affects or delays, or Is likely to prevent, materially affect or delay, the performance by Us or a Service Provider of our obligations under the Contract.

9.4 If we cancel or delay a Journey in the circumstances described in clause 9.2:

(a) to the maximum extent permitted by law, Your sole and exclusive rights and remedies will be those set out in clause 5.4 of these Conditions;

(b) You acknowledge and agree that We are not otherwise liable for any delay or failure by Us or a Service Provider to perform Our obligations under the Contract, resulting from or as a consequence of the Force Majeure Event.

 

10. Privacy and Data Protection

10.1 In order for Us to process Your Booking and provide the Journey to You, You will need to provide to Us, and We will need to use Personal Information. We will need to provide Your Personal Information to Service Providers, as well as customs and immigration authorities. We may also provide Your Personal Information to security and credit checking organisations. Some of the persons to whom We provide Your Personal Information are located overseas, including in countries that may not provide the same level of protection of Personal Information. By making a Booking You give Us Your consent to use and disclose Your Personal Information in the manner described in this clause 10.1.

10.2 We may also use Your name and the Guest Contact Details for marketing purposes, unless You tell Us that You do not want Us to do so. You may do this by contacting the Customer Service Contact Address.

10.3 We will otherwise deal with Your Personal Information in accordance with Our privacy policy, which can be found on Our Website or provided on request.

 

11. General Provisions; Seller of Travel; Recovery Programs

11.1 We may only waive a right or remedy created under these Conditions in writing. Our delay in exercising a right or remedy does not constitute a waiver of that right or remedy, nor does any waiver by Us (either wholly or in part) operate as a subsequent waiver of the same or any other right.

11.2 All disputes arising under or in any way related to this Contract, including the enforceability and interpretation of this Contract (each, a 'Dispute')governed by the laws in force in the State of Florida without giving effects to its conflicts of laws rules or principles.

11.3 Any Dispute shall be submitted for binding arbitration under the Commercial Arbitration Rules of the American Arbitration Association in an arbitration conducted in Miami, Florida USA. The only exceptions to this Section 11.3 are that (A) the You and We retain the right to sue in small claims court and (ii) the You and We may bring suit in court against the other to enjoin infringement or other misuse of intellectual property rights.  The Dispute will be resolved by a single arbitrator selected by the American Arbitration Association (“AAA”). There will be judicial review of the arbitrator's decision if either side can show plain error in the application of the law or be able to show an abuse of discretion with respect to factual findings. Ordinarily, the claimant has to pay the fees to initiate a AAA arbitration, but if You wish to commence an arbitration against Us, and You are seeking to recover less than $10,000 (inclusive of attorneys’ fees), then We will pay the filing fee on Your behalf.  If You are seeking a recovery greater than $10,000, then You will pay the filing fee charged by AAA, but We will reimburse that fee if You win the arbitration.  You agree to maintain the confidential nature of the arbitration proceeding and shall not disclose that fact of the arbitration, any documents exchanged as part of any mediation, the proceedings of the arbitration, the arbitrator’s decision and the existence or amount of any award, unless required to conduct the arbitration or unless required by law or court order.  The parties waive the right to rely upon any state or federal law or statute which creates an exception to enforcement of the requirement that all Disputes be resolved pursuant to arbitration as set forth in this paragraph. lf the right to seek arbitration is for any reason waived by both parties, or if judicial review of any arbitration decision is sought, any action or legal proceeding to enforce any provision hereof, or based on any right arising out of, this Contract shall be brought exclusively in the state and federal courts having jurisdiction in and for Miami-Dade County, Florida, and all of the parties hereby consent to the exclusive jurisdiction of such courts and of the appropriate appellate courts in any such action or legal proceeding and waive any objection to venue or jurisdiction in connection therewith. IN CONNECTION WITH ANY ACTION OR LEGAL PROCEEDING ARISING OUT OF THIS CONTRACT, THE PARTIES HEREBY SPECIFICALLY AND KNOWINGLY WAIVE ANY RIGHTS THAT EITHER PARTY MIGHT HAVE TO DEMAND A JURY TRIAL. This paragraph 11 shall survive any termination of the Contract.

11.4 Any term which is, by its nature, intended to survive termination of the Contract survives termination.

11.5 In these Conditions, unless the context otherwise indicates a contrary intention:

(a) headings are for convenience only and do not affect interpretation;

(b) singular includes the plural and vice versa;

(c) a reference to a party includes its successors, permitted assigns, administrators and substitutes;

(d) where a word or phrase is defined, its other grammatical forms have the corresponding meaning;

(e) the word ‘include’ in any form is not a word of limitation;

(f) no rules of construction apply to Our disadvantage on the basis that these Conditions or the Contract were prepared by Us;

(g) a reference to a natural person includes their personal representatives; and

(h) a reference to a body (including institute, association or authority) which ceases to exist or whose powers or functions are transferred to another body is a reference to the body which replaces it or which substantially succeeds to its powers or functions.

11.6 The Journey Brochure is valid for Journey Departure Dates during the Validity Period of April 20, 2022 – March 31, 2023 unless otherwise indicated in Your Itinerary, and supersedes all previous brochures.

 

12. Important notices about Your Journey

12.1 Journey Participation

(a) Special needs: We welcome You if You have a disability or other special need, provided You are accompanied by a companion capable of providing all the assistance You require. Please note that although We will use reasonable endeavors to provide You with all the activities on Your Itinerary, depending on Your disability, You may not be able to participate in every activity and the Tour Director or Cruise Director will have the right to refuse Your participation if the Tour Director or Cruise Director believes Your health and safety or the health and safety of any other person may be impacted by Your participation. You must advise Us (or Your travel agent) of any disability, medical condition or dietary requirement at the time of Booking.

(b) Facilities: It is important to note that:

(i) some cruise ships do not have elevators, and ships that are equipped with elevators may not have elevator access to all decks;

(ii) wheelchair passengers should be aware that cabin doors, rest rooms and corridors may not be wide enough to provide access for standard wheelchairs;

(iii) requests for disabled rooms must be made at the time of Booking and are subject to availability;

(iv) for safety reasons, passengers in wheelchairs cannot be carried on boarding ramps (which may be steep due to water levels) while the vessel is tied up or at anchor, or on to motor coaches; and

(v) wheelchairs and walkers can be carried in the luggage compartment of motorcoaches subject to space limitations.

(c) Our discretion: We may, in Our absolute discretion, decline Your Booking if We are of the view that:

(i) We cannot adequately provide for any or all of Your special needs;

(ii) Your health, safety or enjoyment, or that of any other passengers attending the Journey may be at risk; or

(iii) You cannot or will not abide by any reasonable directions of the Tour Director or Cruise Director.

12.2 Cruises

If Your Journey includes a Cruise, the following provisions apply:

(a) Deckplan: The deck plan, cabin sizes, images, inclusions and layout in the Journey Brochure are indicative only and may vary. Pictured representations of cabins or rooms in Journey Brochures are not drawn to scale.

(b) Cruise Cabins: Your Journey Price is based on the Cabin category indicated in the Journey Brochure. Upgrades are subject to availability and will be at an additional cost.

(c) Shore Excursions: Shore excursions provided by independent third-party Service Providers are at Your own expense and can be purchased prior to Your Journey Departure Date. We recommend booking shore excursions at least 120 days prior to Your Journey Departure Date.

(d) Dinner Reservations: Dinner times are scheduled on board. Preferred meal times may be requested at time of booking and are subject to availability.

(e) Photography: Our Journeys offer some of the most spectacular and beautiful photographic scenery in the world. However, We cannot guarantee that every scene or highlighted featured in a Journey Brochure or Itinerary will be available on each Journey. No refund or other compensation will be available for any resulting missed scene or photographic “opportunity”.

(f) Smoking: Smoking is limited to designated smoking areas during Your Journey.

(i) You acknowledge that We may restrict smoking to specific times and locations during Your Cruise for the comfort of all passengers.

(ii) Smoking is not permitted on coaches or such other places as nominated by Us from time to time.

(iii) Although We will use reasonable endeavors to ensure there are opportunities for You to smoke during the Journey, We cannot guarantee such opportunities will be available.

(g) Noise, vibration and odor: While the Operators take reasonable steps to minimise noise, vibration and odors on the cruise vessels, You acknowledge and accept that some noise, vibration and intermittent odors may be experienced on vessels, and that We accept no responsibility, and will not be liable to You in relation to any such noise, vibration or odor.

(h) Docking Position: During port stops, vessels may dock side by side, obstructing views and requiring You to pass through other vessels to embark and disembark. You agree and acknowledge that You will have no claim in respect of any such matters.

(i) Medical Services:

(i) River cruise ships do not carry a doctor on board (except in Russia), however medical services may be called at Your own expense.

(ii) Due to the large number of passengers on board, We cannot provide a personal escort for medical visits.

(iii) We are not, and our Service Providers and the Operators are not, liable regarding the provision of any medical care You may require or choose to accept during your Journey.

(j) Currency and credit cards

(i) All purchases on board a charge to Your shipboard account. The on-board currency on river cruises is the Euro.

(ii) Shipboard accounts may be paid by Euro or credit card. The on-board currency on Russian river cruise ships is the Rouble, however shipboard accounts may only be paid by credit card.

(k) Internet Service: Internet facilities are available on board your Scenic Spaceship or Scenic Tsar cruise at no additional charge.

(i) Complimentary Internet service does not apply to any third-party suppliers.

(ii) Internet availability and quality may vary from country to country and can also be affected by technical issues, weather or unfavorable terrain and other factors outside Our control.

(iii) We do not guarantee the availability or quality of Internet connections or services.

(l) All-inclusive beverages: If Your Journey includes an all-inclusive beverage package, the following provisions apply:

(i) all standard beverages are included in the Journey Price while you are on board a Scenic Spaceship. This includes beer, wine, soft drinks and standard spirits. It also includes daily replenishment of the suite minibars.

(ii) Selected items such as high-end spirits, including malt whiskey, French champagne and selected wines are not included in the package and may be available at an additional charge.

(iii) Responsible service of alcohol is adhered to by all staff on board of all vessels and We reserve the right to refuse service.

(iv) The all-inclusive beverages package does not apply to any third-party suppliers, including in the circumstances contemplated in clause 5.7 of these Conditions.

 

12.3 Drones

(a) General prohibition: Unless provided by Us or an Operator as part of an organized activity during Your Journey, the use of Drones is strictly prohibited at all times on Your Journey.

(b) Legal restrictions: You should also be aware that, in addition to the prohibition in paragraph (a), the use of Drones is regulated or prohibited by law in many locations and unlawful use may result in arrest or prosecution by the relevant authorities.  

(c) Organized Activities: If We or an Operator allow You to operate a Drone as part of an organized activity during Your Journey, You must strictly comply with all instructions of the activity leader. 

12.4 Coaches

(a) Seat rotation: To ensure all passengers have the opportunity to enjoy front and window seats, a daily seat rotation system is employed on all of Our coaches and You must follow the seat rotation system.

(b) Travel sickness: If You suffer from travel sickness, You should arrange medication or other alternatives to treat symptoms, as We cannot make allowances for this.

 

13. Additional Important Information

13.1 Air Travel and baggage

(a) Airfare Conditions

(i) All airfares are subject to availability and conditions apply.

(ii) Our reservations consultant will book an appropriate fare for Your Journey.

(iii) Some discounted airfares have conditions which make them unsuitable to be used in conjunction with Our Journeys. Full details and conditions may be obtained from Our reservations consultant or Your travel agent. If You have any questions or concerns please contact Our reservations consultant or Your travel agent.

(iv) Airfares booked as part of Your Journey will be through an appropriate route although may not be a direct flight; some included flights are unescorted. If You request a customised route or direct flight You will be responsible for all additional costs.

(v) Depending on departure date and time of booking the required booking class for airfare offer may be too far in advance to book with the appropriate airline. If the required booking class is unavailable air surcharges may apply. The flight quote including air taxes and surcharges will be confirmed once all air sectors are booked and confirmed.

(vi) Taxes are defined as all airline and government taxes and surcharges. Taxes are subject to change and will be advised at the time of flight reservation.

(vii) All flights are subject to schedule changes and class downgrades as determined by the operating airline. You acknowledge and agree that We accept no responsibility and will not be liable to You for any costs associated with these changes.

(viii) All airfares are subject to availability and scheduled for travel to meet the Journey Departure Dates set out in the Journey Brochure. Any requests outside of the Journey dates may incur seasonal surcharges as enforced by the airline.

(b) Airport Transfers

(i) Airport transfers are only available on the first and last day of Your Journey and at times We designate. Transfers outside these times will be at Your expense and must be secured by Your own arrangements.

(ii) Passengers who have purchased Our pre and post Journey hotel accommodation and airfares will be provided airport transfers to/from their hotel in the Journey start or end city only, on the day of the pre or post accommodation booking.

(iii) If You do not book Your flights with Us, You must ensure Your flight details are provided to Us at least 60 days before the Journey Departure Date by:

(a) entering Your flight details at the trip personalizer on the Website; or

(b) contacting Us at the Customer Service Contact Address.

(iv) No refund will be given for unused transfers. Transfers cannot be routed to other pick-up points or destinations.

(v) If You miss the pre-booked transfer You will be responsible for making Your own way to the Journey departure point, at Your own expense.

(vi) Unless expressly stated in Your Itinerary, airport transfers may be group transfers scheduled to coincide with multiple flight arrival and departure times. Private transfers, including Royal Suites transfer are not available in all locations. Please enquire for further details.

(c) Carriers: The carriers (including airlines, rail and sea carriers used in association with the Journeys) are not responsible for statements or features in Journey Brochures. The conditions of sale of each carrier constitute a separate contract between You and the carrier and We have no responsibility in relation to contracts between You and the carriers.

(d) Luggage

(i) Journey participants are entitled to one suitcase per person. Your suitcase must not exceed 76 x 53 x 28cms (30’’ x 21’’x 11’’) and must not weigh more than 23kg (50lbs).

(ii) Airline passengers should consult with their airline as size and weight restrictions may vary from airline to airline and also according to the class booked.

(iii) It is Your responsibility to ensure Your luggage complies with these requirements and You acknowledge that We, contracted carriers or Service Providers may elect not to carry overweight items.

(iv) You will be responsible for any excess baggage charges.

 

13.2 Sightseeing, Excursions and Special Activities on Journey

(a) Sightseeing: Sightseeing in many historic towns and cities can only be undertaken by walking Journeys as motorcoach access is not possible. Consequently, a reasonable level of fitness is required as the sightseeing Journey may involve steps and extensive walking over uneven surfaces.

(b) Mountain Excursions: Some Journeys include mountain excursions involving high altitudes. Please consult with Your doctor to ensure that You have an adequate level of fitness and are in good health before participating in these excursions.

(c) Scenic Freechoice: All Scenic Freechoice activities and Scenic Freechoice Dining can be booked while on Journey with Your Cruise Director or Tour Director (unless otherwise stated) and are subject to availability, seasonal and operational factors. Some activities require a minimum or maximum number of participants to operate.

(d) Scenic Enrich: It may not always be possible to offer every Scenic Enrich activity in the Journey Brochure on Your Journey. Wherever possible, suitable alternatives will be provided without liability to You.

13.3 Passenger Requirements

(a) Special Diets: You must advise Us in writing of any and all special requests and dietary requirements at the time of Booking. We will make every reasonable effort to accommodate Your dietary requests but cannot guarantee that such requests can be met.

(b) Vaccinations. Immunization requirements vary from country to country. Please consult your personal physician, a local health board or the US Centers for Disease Control and Prevention (CDC) in Atlanta (404-322-4559 or www,cdc.gov/travel). Required inoculations, if any, must be recorded by traveler’s health practitioner on a valid vaccination certificate which the traveler must carry for proof of inoculation where required.

(c) Medical Conditions: We strongly recommend a visit to Your doctor prior to Your Journey.

(d) Solo Passengers and Single Accommodation

(i) Prices quoted in Journey Brochures are on a twin share basis. If Your Booking is not a twin share booking We will notify You of the applicable single supplement rate ("Single Supplement Rate"), and You must pay the Single Supplement Rate for the Journey, at the time of Booking.

(ii) If You are willing to share a room with another single traveler of the same gender, You must pay the Single Supplement Rate and we will use reasonable endeavors to match You with another single traveler of the same gender, but we cannot guarantee availability. If we are able to match You with another traveler and You remain matched throughout the entire Journey, You will be refunded Your single supplement rate within 2 weeks of Journey completion. We accept no responsibility for the suitability of the allocated rooming partner.

(iii) If at any time during the Journey, You consider Your rooming partner unsuitable, You must notify Us and We will use reasonable endeavors to arrange single accommodation for You for the remainder of the Journey, subject to availability, and at Your own cost.

(iv) A limited number of single rooms and/or cabins are available at a Single Supplement Rate for each Journey. In some locations, single rooms are smaller than twin rooms and may not be available. You acknowledge that if there is no availability of single accommodation for the remainder of the Journey, You will be required to continue to share with Your nominated rooming partner for the remainder of the Journey.

(e) Young Passengers:

(i) Passengers under the age of 18 years (as of the Journey Departure Date) must be accompanied by an adult and share their accommodation with an adult.

(ii) Children under the age of 12 years are not encouraged (with the exception of Christmas Journeys and Cruises) and are accepted or rejected at Our sole discretion.

13.4 Maps, Pictures and Images

(a) Maps: Maps or Journey depictions contained in Journey Brochures or any other brochures We issue are intended as an indication only and should not be relied upon as the actual route to be taken during the Journey.

(b) Images: All images in Journey Brochures represent typical scenes and descriptive detail for each Journey, however it is possible that the particular subject matter may not be seen or experienced on Your Journey. Also, some pictures may have been digitally enhanced.

13.5 Hotel Accommodation

(a) Substitution: We may substitute hotel accommodation of a similar standard in the place of the advertised hotel due to hotel availability issues. Any changes will be notified once confirmed with the hotel.

(b) Responsibility: Although We have taken reasonable steps to secure the most suitable hotel accommodation in the area of the Journey, We are not liable to You for the quality, size or fitness of hotel rooms.

13.6 Deposit Protection Plan

Our Deposit Protection Plan is provided at a cost of $125 per person per river cruise. The Deposit Protection Plan does not, nor is it intended to, replace travel insurance. Details and terms and conditions of the Deposit Protection Plan are available on Our Website.

 

14. Contact Details

14.1 To make, change or cancel a Booking or to make any enquiries regarding a Booking or to otherwise give Us any notice in accordance with the Contract, You should contact Our customer service center as follows:

Email: info@scenicusa.com

Telephone: 1 844 277 9029

Postal: 4000 Hollywood Blvd., Suite 625-S Hollywood, FL 33021

This is the Customer Service Contact Address.

14.2 Our customer service center is open from 9:00am to 8:00pm Monday to Friday Eastern Time, 10:00am to 6:00pm on Saturday Eastern Time and closed on Sundays. Holiday hours may vary.  

14.3 If You need to contact Us during Your Journey, We recommend that if it is practicable to do so, in the first instance You should try to contact the Tour Director or Cruise Director. Depending on the purpose of Your contact, they may be able to assist You, but otherwise they may direct You to contact Our customer service center.

14.4 We will use the Guest Contact Details if We need to contact You before the Journey Departure Date. It is therefore very important that You keep the Guest Contact Details up to date and notify Us immediately of any changes. To update Your Guest Contact Details, please contact Us at the Customer Service Contact Address.

15. Destination Specific Terms

15.1 We reserve the right to charge a per person fuel supplement in the event that the Brent* Crude oil increases materially any time from date of booking up to and including the day of embarkation. *Brent crude oil prices are published on www.Bloomberg.com.

15.2 Scenic Sunset Drinks: Depending on sailing date, the event may not be held during sunset.

15.3 Royal Panorama Suite on board credit: Guests receive $50 USD per person to their shipboard account which can be used in the Wellness Center. This is not applicable to other services whilst on board and is not redeemable for cash.

15.4 Visas: A visa is required to visit Vietnam, Cambodia and Laos. For Vietnam, a Visa or Visa Approval letter must be obtained prior to departure. For other destinations a visa can be purchased upon arrival.

Updated 10/07/2022